Frequently asked questions

Question:

Why do we need a formal project closure exercise?

Answer:

Two main reasons. The first is for audit purposes. You invested money and staff resource in a project and you need to check that you have obtained all the required services from the supplier and that the system is supported for the medium term. The second reason is that if you do not carry out an exercise the project tends to limp along and you are not certain what agreements you have with the supplier, whether you are still incurring costs or are entitled to services etc. You need a closure document you can refer to that ties up all the loose ends.