Outputs from survey
At the end of this assessment of your education organisation's existing business information systems and detailed review of your document and content and records management systems you should have:
An understanding of the strengths and weaknesses of your education organisation's existing records and information management practices
An appreciation of your education organisation's potential exposure to records-related business and accountability risks caused by not meeting the record keeping requirements documented in step three
A detailed understanding of the education organisation's IT infrastructure and core business administration systems and existing EDM and content management systems
A detailed set of data on current document flows and document and record volumetrics
A detailed set of data on current document and records and content management practices
This information should be clearly documented in the following:
An inventory of your education organisation's existing records and information systems. You should set up your questionnaires so that after editing by the project team/consultants the data can be loaded into spreadsheets or a database
A report outlining the extent to which your existing business information systems address your organisation’s prioritised record keeping requirements
A report reviewing existing records management policies, procedures and systems and the areas where improvements are needed to meet best practice guidance
A report detailing current document and records and content management systems and current practices and the areas where improvements can be made by moving to an EDRM solution
A report detailing the current IT infrastructure
