Volumetrics
The volumetrics are also important. By stage six you need to have agreed how many staff will be using the system at each phase of its implementation and of those how many will be simply searching for and retrieving and viewing information and how many will be creating/capturing new documents/content on the system. You need to know how many existing documents will be loaded onto the new system at the outset and on an ongoing basis and how many documents will be deleted from the system on an ongoing basis so you can plan the storage requirements and the document and data capture requirements.
IT infrastructure
The review of your IT infrastructure should include interviews with ICT staff to obtain:
network diagrams
minimum specifications of hardware and software for desktops and servers
preferred hardware and software standards
preferred products/suppliers
It should include listing all the applications used to create/ edit/annotate and view electronic documents/content etc including e-mails and multimedia files.
It should include details of all the main business administration systems and an indication of how the EDRM solution would need to integrate with them at the database, screen or workflow level.
It should include details of any existing EDM or Web Content Management systems and an indication of how the EDRM solution would need to interface with/replace them over time.
