Candidate options
Based on the decisions made in the sections on System functions, Implementation plan and Service requirements, you now need to agree and detail to the required level what you consider to be realistic options.
Your work on stages one, two, three and this stage should enable you to narrow down the options and agree a subset of options that all appear to be capable of meeting your business objectives and your record keeping requirements and appear to be within your budget and resource constraints as well.
To illustrate the process we can present the following scenario. As a result of the section on System functions, you have identified a definite need for input, document and content and records management, output and business process management requirements. You are sure that you do not want to procure a separate collaboration module but you are unsure about whether or not you want to procure a web content management module to replace your existing web content management solution. The outcome would be two sets of function options to consider - one with web content management and one without.
As a result of the Implementation Plan above you have agreed to a seven phase implementation plan. You cannot agree on whether to run one or two pilots as there are two departments who are very keen to be pilots. The result would be two sets of implementation options to consider - one with one pilot and one with two.
As a result of Service requirements you have agreed the core services required but there is disagreement on the range of additional services required. The result would be two sets of service requirements to consider - one with minimal additional services and one with a fuller range of additional services.
