Initial Roll Out and Secondary Roll Out
The next phases cover the roll out. Again you should have defined in stage four whether you want to roll out in one, two or three phases. This should be based on a realistic assessment of the resources required to prepare for roll out, train the users, agree the folder requirements, switch the system on and provide floor walking support for two weeks minimum.
You need to specify the planned timetable and clarify roles and responsibilities. You need to define any specific integration requirements in each department and any special requirements such as backfile conversion or specific business process management requirements. They would be referred to here and detailed in the section on services below.
You would need to specify the location of all staff and refer back to section two of the SOR where you will have specified the IT infrastructure including network connections to specific buildings You will need to refer to the number of staff in each department as well. You will need to specify your requirements for scanning in the roll out phases - centralised scanning or a mix of centralised and distributed to meet specific departmental requirements.
