Step Six - the price schedule
Section six should contain the overall price schedule.
We recommend using three tables. The first should cover all capital costs divided by phase. The second should cover all recurring revenue costs by year. The third should cover any optional capital costs by phase.
It is important that the capital costs table should be divided up by phases with all costs allocated to phases. This simplifies matters should you need to terminate the contract at the end of phase.
The first phase will be the specification phase and should only include service costs. The second phase will be the model office phase. The third phase will be the pilot phase.
Typical costs to be included in the table for phases two and three would include the following:
| Phase three pilot costs |
| EDRM software licenses |
| Other software costs |
| Scanner costs |
| Server and storage costs |
| PC costs |
| Other hardware costs |
| Specification |
| Design and customisation |
| Installation and supplier testing |
| User acceptance testing |
| Project management |
| Training |
| Documentation |
| Other vendor services |
| Backfile conversion costs |
| Any other phase three costs |
| Total phase three costs |
For phase four and onwards you would ask for indicative costs rather than firm costs. These would include fee day rates for all levels of staff.
