Stage 8: Managing the implementation

Reason for stage

This stage is designed to help the project team plan and manage the implementation phases once the preferred supplier has been selected.

Definition of stage

Stage eight has been split into six steps. It builds on stage two of the toolkit where advice is given on all aspects of project management including planning all the stages. At stage eight you need to plan and manage each agreed implementation phase with the preferred supplier to ensure that both sides carry out their roles and responsibilities to the full and the requirements are met. Stage eight also builds on stage four, step two where we reviewed a proposed implementation plan. Stage eight assumes that the project team has agreed to a seven-phase implementation plan.

• Specification

• Model office/prototype

• Pilot/s

• Initial roll out

• Secondary roll out

• Corporate application development

• Project closure and support

Step one covers the project initiation following the award of contract to the preferred supplier.

Step two covers specification and model office of the implementation plan.

Step three covers pilot/s of the implementation plan.

Step four covers roll outs of the implementation plan.

Step five covers corporate business processes of the implementation plan.

Step six covers project closure of the implementation plan.

Objectives of stage

After reading this stage the EDRM project team will be in a position to consider their preferred implementation plan and ensure that it is realistic and adequately resourced.

This stage assumes you have chosen a preferred supplier and contracted with them and provides a step-by-step guide to managing the implementation process. This should be a collaborative process with you and the supplier acting as a team. The exact breakdown of roles and responsibilities will vary between each supplier and institution but this stage provides guidance on what to expect and how to manage each phase of the implementation.