Communications

At the outset the Project Manager should set out the information requirements and communications strategy for:

• The Project itself
• The Project Sponsor (and onwards to Senior Management)
• The Stakeholders - trainees, future trainees, line managers, everyone

The format and frequency of reports into and from the Project Team should be set out once in draft but not finalised until a first baseline Plan is produced. This will allow for any tightening up of report procedures (more frequent or in more detail) at those periods within the plan where control needs to be kept on a tighter rein. People involved in the project should understand what they are expected to do - e.g. one side of A4 with bullet points or a formal report in detail.

The college should consider using the college Intranet or VLE as a method of publishing information about the FPP Programme and its progress for access by all stakeholders. Sharing the plan will make both the plan and all those involved visible and accountable. It will contribute to creating a culture where people are motivated to succeed without need for pressure from the FPP Guide.

IT Infrastructure

The Project Manager should use the IT technical expertise of the college to check training rooms and staff PCs for Internet connection and any plug-ins required by the FPP. The Learning Resources Manager will be able to provide information on current subscriptions and available software/materials.