Evaluate Suppliers

Shortlisting

Depending on the procurement process you have chosen you may either shortlist suppliers on the basis of their tender responses or move straight to a full evaluation of interested suppliers.

Where compilation of a shortlist is part of the process you are likely to look at:

• The company's financial standing

• The company's market position

• What proportion of your requirements is the company able to meet? This is one of the most difficult areas to evaluate from a tender response alone. Company responses are understandably positive in their approach and will tend to gloss over any shortfalls against your requirements. Don't worry - the next stage of the evaluation will help you differentiate the optimistic hopefuls from the real contenders.

You should take care that any shortlisting decisions are fully documented and can be justified against your selection criteria should the decision be challenged.