Variations To The Lifecycle Model
It should be noted that this is not the only version of the information lifecycle in existence, nor does it in any way represent the definitive version. A quick search of the web will locate several examples of lifecycle models, some very similar to those outlined previously, others substantially different.
Alongside those using the lifecycle methodology as a framework for managing internal information are others who are adopting the same fundamental 'cradle to grave' approach to the management of library materials or storage management. This helps demonstrate the wide applicability of the underlying concept.
Of those using the lifecycle model for information management, some have more complex models which include a greater number of phases whilst others use fewer.
Indeed there are those who believe the concept of the lifecycle to be fundamentally flawed with regards to information management and argue instead that the notion of the records continuum represents a more useful and practical model, particularly when managing electronic information. This view largely originates from and is particularly prevalent in Australia.
Rationale for model selected
The one thing which unites all of the different variations and approaches outlined above is their concentration on taking a holistic, 'cradle to grave' perspective. With this consistent core principle established, exactly how the lifecycle is defined can and should vary according to the purpose for which it is being applied. None should be considered wrong, so long as they are comprehensive and fit for purpose.
With this in mind we believe the version of the model we have adopted for this infoKit is the best fit for our purposes due to its following characteristics:
- a clear chronological structure
"All records have a life cycle from creation/receipt (birth), through into the period of active currency (youth), thence into semi-currency, e.g. middle-aged closed files that are still referred to occasionally, and finally either confidential disposal or archival preservation. In the digital age it is especially important to introduce conscious management at the earliest possible stage as this will determine the ultimate extent of control over electronic material"
University of Edinburgh - Records Management Policy Framework1 - clearly defined phases which users can relate to
- a consistent focus which does not combine different concepts such as management operations (e.g. 'evaluation' or 'applying retention schedules') and chronological phases within the same model, and
- breadth of application through avoidance of narrowly defined professional jargon.
