Managing your e-mail
Electronic mail has become ubiquitous in the last ten years and it is a very useful and relatively instant communication tool that can support and bring real benefits to an organisation. However the large volume of emails that populate our inboxes on a regular basis can prove a real headache and distraction to flow of work. It is vital that you take steps to manage your email in an effective way.
A constant flow of emails can really interrupt your concentration, and it is too easy a distraction to read and respond as soon as messages arrive, even if you're actually working on something else.
- Instead of having your email inbox open constantly try to allocate times of the day to read and reply to messages.
- Get rid of junk emails.
- Avoid cluttering your inbox
- File away emails in sub folders set up with topic headings relevant to your work.
- Back-up important emails by saving them to a shared drive/or to a local drive on your PC.
Being systematic in your approach can help you focus on tasks and make the best use of your time.
Being able to lay your hands on information quickly will make you feel more in control and you will have more time to spend on other work.
