Universities and colleges are large and complex organisations which create and consume vast volumes of information. Inevitably some of this information is more important than others and has the potential to either be one of your greatest assets, or one of its most dangerous liabilities.
Effective records management requires a ‘holistic’ view, ensuring you create, use, store and destroy records in a planned and consistent manner, thereby helping you to extract its value whilst reducing the unnecessary risks and overheads which can otherwise result.
The records management infoKit provides an introduction to some of the key concepts and terminology for those new to this area. It takes a ‘lifecycle management’ approach to the subject and contains suggestions for how this theory might be translated into practice within an institutional context.
This infoKit provides guidance aimed at helping your users to better manage their email. It shows how the provision of user training and better use of the tools within your email application can be employed to the benefit both of individual users and the institution as a whole.
This guide aims to answer real life questions and provide practical solutions. It does not dwell overly on theory or assume idealised situations which bear little resemblance to reality. It is particularly aimed at those who have responsibility for setting up or maintaining information and records management measures within their local area, be that a project team, department or faculty.
Six institutions were involved in trialling the application of the Impact Calculator in ‘real world’ settings with a view to sharing practical lessons learned regarding its use with the wider community. To find out how these projects used the Impact Calculator and what they thought about their experience, take a look at the pilot outputs pages.
Based on the FOI Code of Practice for the management of records, the Records Management Maturity Model provides an objective benchmark on which to measure the ‘maturity’ of the processes and policies you have in place to manage your records.
Based on extensive research and consultation, the Business Classification Schemes provide a breakdown of the functions and activities carried out by generic further and higher education institutions. The Records Retention Schedules build on these to provide detailed guidance on how long the records resulting from such activities should be retained.